CRM & Scheduling Software for Pool Service & Maintenance

CRM Software starting at $59/month· 14-Day Free Trial
No credit card required · Cancel anytime
Works in the US, Canada, Australia, New Zealand & the UK · bills your customers in your own currency
▶ Try the Live DemoStart Free Trial
Integrates withZapierMakePayrollGustoQuickBooksADPPaychexConnect to thousands of apps, and run payroll: hours, overtime, tips & bonuses
PoolBossPro software on a laptop with the client app and crew app on phones
Add-ons
AI AnsweringNew Add-On

An AI receptionist for only 49¢ a minute

The most real, human-sounding AI on the market — and it's built into PoolBossPro, so it doesn't just take messages. It knows your customers and your CRM, tells them when you're coming, skips and reschedules services, tells existing customers your pricing and adds new services, sends a secure form to update their card, and takes down new customers for you. 24/7. You only pay when it answers.

📞 Answers every call, 24/7🧠 Knows your customers & CRM📅 Skips & reschedules💲 Quotes & adds services💳 Sends card-update form📝 Takes new leads✅ No monthly fee
Free WebsiteIncluded

A professional website, free with any paid plan

We build it for you — a perfectly built 200–300 page website with a free domain, or use your own. Built to score 90+ on Google, and 100 on SEO, and we send you the score report once it's built. Fast on every phone, and every form on it goes straight into PoolBossPro as a new lead.

🌐 Free domain (or use yours)📄 200–300 pages📈 90+ and 100 on SEO📝 Forms flow into your CRM📱 Mobile-perfect🛠 We build it for you

Compare our score to any other website you've been quoted — or the one you have now.

Built for Pool Service & Pool Maintenance

Run Your Entire Operation
From One Dashboard

PoolBossPro is the all-in-one field management platform built specifically for pool service and pool maintenance businesses. Schedule visits, send estimates, collect payments, and keep your team coordinated — all in one place.

Start Your 14-Day Free TrialTry the Live Demo
No credit card required  ·  14-day free trial  ·  from $59/mo after
100+
Features Built In
89
Screens & Tools
0
Apps to Install
24/7
Access Anywhere

Affordable Doesn't Mean Cheap.
This Is Enterprise-Level Software.

We charged less because we've been the customer. We know what it feels like to pay $600 a month for software that still doesn't do what your business actually needs. PoolBossPro does everything the enterprise platforms do — route mapping, water-chemistry logging, automated SMS, online payments, role-based access, mobile app — built specifically for pool service businesses, and priced for the real world. $59 a month isn't a cheap price. It's a fair price. The big platforms aren't charging $500 because they're better. They're charging $500 because they can — and because their customers don't have a better option. Now you do.

🗺️

Enterprise Route Intelligence

Live route maps, drag-and-drop stop ordering, and circle-to-schedule map selection — tools that cost thousands per month at other platforms are standard in PoolBossPro at every plan level.

🧪

Full Water Chemistry Engine

Chlorine, pH, alkalinity, salt and stabilizer readings logged per visit, chemical dosing records, technician tracking, print-ready service reports — built to give every customer a complete history of their pool, at no extra charge.

💬

Automated Communication Suite

10+ automated SMS alert types, a two-way texting inbox, 3-step estimate follow-up sequences, 3-step payment follow-up sequences — all running without you every single day.

💳

Built-In Card Processing

Card-on-file storage, post-service billing, partial payments, automated payment reminders, and full payment history. The same billing infrastructure the big guys use — included in your $59.

👑

Role-Based Access Control

Owner, Manager, Office, Technician, and Mobile roles — the same granular permission system as platforms charging 5× more per month. Your office staff sees what they need. Your techs see only their stops.

📱

Full Mobile App for Field Techs

Your technicians manage their stops, log water readings and chemical dosing, mark complete, add notes, and skip stops from their phone — all in a mobile-optimized view purpose-built for someone in a truck.

Only in PoolBossPro

Circle Any Area on the Map.
Instantly Know Everything Inside It.

No other pool service software has this. On the waiting list map, draw a circle around any geographic area — a neighborhood, a ZIP code, a corridor — and PoolBossPro instantly calculates every detail of what's inside before you schedule a single pool stop or load a single jug of chemicals.

This isn't just a map feature. It's a business intelligence tool. You can look at a section of your service area and know in seconds whether it's worth building a route around, how many techs to send, and what to load on the truck. No calls. No guesses. No wasted time.

  • Total pool count and water volume for all properties inside the circle
  • Total stop count and total number of services across all types
  • Breakdown by service type — Weekly Cleaning · 8, Chemical-Only · 6, Filter Clean · 5, etc.
  • Per-service totals so you know exactly how much chemical to load before heading out
  • Schedule all circled stops at once — they drop straight to the dispatch board with a full route map
  • All service types are fully customizable to match exactly how your operation runs
  • The system calculates how many pools to service per day and what chemicals to load per route
  • Know before you load the truck. Know before you build the route. Stop wasting both.
Waiting List Map — Circle Selection
14
Stops Selected
19
Total Services
14
Pools
312K
Gallons of Water
Weekly Cleaning · 8  |  Chemical-Only · 6  |  Filter Clean · 5
Breakdown by Service Type
Drops to dispatch board with full route map
Your Customers Get an App, Too

Give Every Customer Their Own App —
And You Decide What They See.

Most software this powerful stops at you and your crew. PoolBossPro gives your customers their own branded app they install right on their phone — no app store, no password, just a secure text-link login. It's the kind of thing platforms charging 5× more don't even offer.

✓See upcoming visits and full history — what was done, tech notes, and before/after photos
✓View and pay invoices right from their phone — card on file, one-tap Pay Now
✓Sign up for new services with live pricing figured from their own property — and see what they already have
✓Update their card, reschedule or skip a visit, contact you, or refer a friend
✓Get alerts their way — text, email, or app pop-up — and pick which ones they receive
✓Leave a review — or a private “Rate Us” that sends only your happy customers to Google & Facebook

You choose exactly what each customer can see — flip any feature on or off with a single switch.

Built Different

Powerful Doesn't Have to Mean Complicated.

The big enterprise platforms take weeks to learn, months to set up, and require a dedicated person just to manage them. PoolBossPro is designed so any owner or office manager can be running real routes on day one — without training, without a consultant, without an IT department.

01

Set Up in One Afternoon

Add your service types, import your clients and pools, set up your chemical dosing presets, and configure your SMS alert templates. Most businesses are scheduling real routes the same day they sign up. No implementation fee. No onboarding consultant. No 6-hour kickoff call.

02

One Screen Does Everything

The dispatch board shows your waiting list, your scheduled stops, your route map, your day summary, and your chemical needs all in one place. Your crew gets their stops on their phone. You're not switching between six different apps to run your day.

03

Your Techs Learn It in Minutes

The mobile tech view is built for people in trucks, not office managers at desks. Big buttons, clear status, one tap to mark complete, log water readings and chemical dosing, skip a stop, or add a note. We've had technicians learn the system while sitting in the parking lot before their first pool.

04

Automation Runs Without You

Set your alert templates once — scheduled, completed, skipped, estimate follow-ups, payment follow-ups, review requests. After that, PoolBossPro handles customer communication automatically on every single job, every single day, without you having to think about it again.

Everything You Need

Stop Juggling 5 Different Apps

PoolBossPro replaces your scheduling app, your billing software, your texting tool, and your route planner — all under one roof.

📋

Smart Scheduling

PoolBossPro is smart enough to know exactly how much work is waiting. For every service type on your waiting list, it automatically totals the pools and visits so you know precisely how many stops you can fit in a day before you ever make a single call. No more guessing, no more overbooking — just look at your waiting list, see the count for each service, and schedule with confidence.

🗺️

Live Route Map

See all your pool stops pinned on an interactive map. Build efficient routes, drag to reorder, and give your drivers a clear path every single day.

💰

Estimates & Invoices

Create professional estimates in seconds, email them to clients, and convert accepted estimates directly to invoices. Track every dollar owed.

💳

Online Payments

Accept credit cards directly through the platform. Store cards on file, charge after service, and track payment history all in one place.

💬

Two-Way SMS

Send and receive text messages from customers right inside the app. Full conversation history organized by contact — no more switching to your phone.

🔔

Automated Alerts

Auto-text and email customers when a service is scheduled, completed, or rescheduled. Set it once and let PoolBossPro handle the communication.

👥

Client & Lead Management

Manage existing clients and active leads side by side. Track estimates, service history, properties, and notes all tied to each contact.

🏠

Pool Profiles

Every pool gets its own profile with coordinates, water volume, equipment notes, service history, and the ability to map it instantly.

🧪

Water Chemistry Tracking

Log every visit with chlorine, pH, alkalinity, salt and stabilizer readings, chemicals added, and technician. Generate a full service report for any pool in one click.

📦

Recurring Schedules

Set each client weekly, every 10 days, every 2 weeks, monthly or a custom number of days with + Add Recurring on Pending Jobs. Pick the day, the crew and how far ahead, and every visit is planned up front.

🚛

Team & Truck Management

Manage employees, assign trucks, track hours, and control who sees what with role-based access for office staff, technicians, and drivers.

📊

Dashboard & Reports

Custom stat cards show today's revenue, services completed, properties served, money owed, and more — all at a glance the moment you log in.

Simple Pricing

We Got Tired of Getting Ripped Off.
So We Fixed It.

Over the past 20 years we have tried just about every field service software out there — and for 10+ years we were paying $500–$700 a month. Every feature was an add-on. Every user cost more. Every upgrade was another invoice.

We were paying $500 to $700 a month for software that nickel-and-dimed us at every turn. Want texting? That's an add-on. Want more users? Pay per user. Want the reporting module? Upgrade your plan. It never ended — and none of those people had ever run a pool route in their life.

That's exactly why we built PoolBossPro with one flat price that includes everything. $59 a month. No add-ons. No user fees. No locked features. We include it all because that's how it should have been from day one.

The only reason we charge a small fee for outbound text messages is simple — they cost us money to send. We're not marking them up to make a profit off you. 500 outbound messages are included every month, and if you go over, it's just $15 per additional 500. That's it. No gotchas. No surprises. We're operators just like you, and we built the pricing we always wished existed.

Everything Included
One Plan. No Surprises.
$59
per month
Every feature. Unlimited clients, properties, employees, and users. Three plans, from $59. No per-seat fees.
  • Unlimited Clients, Properties & Leads
  • Unlimited Employees & Users
  • Full Scheduling, Dispatch & Route Map
  • Smart Maps & Property Mapping
  • Estimates, Invoices & Online Payments
  • Two-Way SMS & Automated Alerts
  • Water Chemistry Tracking & Service Reports
  • Recurring Schedules & Extensions
  • Mobile App for Technicians
  • 500 texts/month included (sent + received, US & Canada)
  • +$15 per additional 500 SMS after that
Start Your 14-Day Free Trial

No contracts. Cancel anytime. No hidden fees — ever.

We give you everything you need to succeed, because we want you to win.

Software, a free website, AI answering, and a real owner who'll move your data and pick up the phone.

Your data is yours. Period.

Moving your business into new software is a big deal. Here is our promise, in writing.

We never sell your data
Not your info, not your customers’. Not ever, to anyone.
Your customers are yours
We never contact, market to, or sell to your customers.
Never used against you
We won’t use your data to compete with you or hand it to anyone in your industry.
Take it with you anytime
Export your customers, properties, invoices and history whenever you want.
Leave and it’s deleted
Cancel and we delete it within 90 days, or sooner if you ask.
Nobody snoops
We only open your account when you ask us for help. Your data never trains AI.

Larger company? We'll sign a Data Protection Agreement with you, already signed on our side. Request it · Privacy Policy · Terms

Pricing

Pick the size you actually are

Every plan is the same software. The bigger plans lift the limits and turn on the automation — you are never paying for seats you do not have.

Start
$59
per month
Owner-operator, one truck
MOST POPULAR
Pro
$89
per month
Small route, fully equipped
Crew
$199
per month
Multiple techs and routes
Users
Office logins - the people who schedule, invoice and see the money
23Unlimited∞
Employees
Crew-app seats - they run the route and complete jobs, they never see the money. Unlimited on every plan.
Unlimited∞Unlimited∞Unlimited∞
Trucks
12Unlimited∞
Clients & properties
Unlimited∞Unlimited∞Unlimited∞
Texts included (sent + received, US & Canada)
500 extra texts for $15 on any plan. Sent and received both count. A text is 160 characters; a longer one counts as two.
500 / month5001,000 / month1,0002,000 / month2,000
Smart Lasso map selections
Unlimited∞Unlimited∞Unlimited∞
Auto-routing
250 extra auto-routes for $5 on any plan, added automatically when you need them.
50 / month50100 / month1001,000 / month1,000
Scheduling, waiting list & Pending Jobs board
✓✓✓
Recurring schedules & Recurring Clients
✓✓✓
Estimates, templates & follow-ups
✓✓✓
Invoicing
✓✓✓
Card on file & customer payments
✓✓✓
Client app
Your customer signs in by text — sees their schedule, invoices, pays, and sets their own alert preferences
✓✓✓
Crew app
Route the day, start and complete jobs, before/after photos, area treated, plus write and email estimates, send invoices and collect payment on the spot
✓✓✓
Schedule alerts
✓✓✓
Estimate alerts
✓✓✓
Receive customer replies
✓✓✓
Web lead forms
✓✓✓
AI answering service
Add-on: a human-sounding AI receptionist that knows your customers & CRM. 49¢ a minute, no monthly fee.
49¢/min49¢/min49¢/min
Free website + domain
Or use your own domain. Built for Google SEO, with forms that go straight into PoolBossPro.
✓✓✓
Card processing rate
Already getting a better rate from another processor? We’ll meet or beat it.
2.85% + 20¢2.85% + 20¢2.85% + 20¢
Zapier & Make integrations
Send new leads, jobs, invoices and payments to thousands of apps like Google Sheets, Mailchimp and Slack, or bring leads in. Instant webhooks and an API key.
✓✓✓
Tech reviews & tips
Customers rate the tech after each job and can tip. Tips tracked per employee, minus processing.
✓✓✓
Crew splits & bonus goals
Tip and gross splits per truck, a bigger share for drivers, and bonuses techs track in the crew app.
✓✓✓
Payroll export
Hours, overtime, tips and bonuses ready for Gusto, QuickBooks, ADP or Paychex, manually or on a schedule.
✓✓✓
Meet your tech
Customers see who is coming: photo, rating, reviews and an about-me.
✓✓✓
Fast Setup
Trucks, crew, products, services, pricing and packages in about 10 minutes. Upload what you have.
✓✓✓
Sales tax & reporting
✓✓✓
QuickBooks export
✓✓✓
Import your existing customers
Including Real Green and Service Autopilot exports
✓✓✓
Chemical tracking & compliance reports
Pesticide application records that satisfy a state request
✓✓✓
Employee time clock & hours
✓✓✓
"On the way" text
Your crew sends it from the truck when the customer is next up
✓✓✓
Reply back to customers
—✓✓
All other automated alerts
Arrived, completed, follow-up, review request and the rest
—✓✓
Automated invoice sending
—✓✓
Automatic card charging
—✓✓

14-day free trial on every plan · no card to start · cancel anytime · move up or down whenever you like.
Need more? 500 extra texts for $15 on any plan · counted sent and received, 160 characters per text.

NEW

Tech reviews, tips & crew bonuses

Your customers rate the tech who did the job and can leave a tip. Your crew sees their stars, their tips and exactly how close they are to their next bonus. Included on every PoolBossPro plan.

Customers rate their tech
After every job, a text, email or app alert asks “How did Jake do?” One tap for stars and a comment.
Tips go to the crew
Customers tip on their card on file or a new card. Every tip is tracked per employee, minus processing.
Fair crew splits
Set the split per truck, give drivers a bigger share, or change any single job. Drag your crew between trucks.
Bonuses they can see
Set goals by gross, jobs or rating. Techs see “You’re $200 away from your bonus” in the crew app.
Meet your tech
Customers see who’s coming, with a photo, rating, reviews and an “about me” before the visit.
Run payroll in one click
Hours and overtime from the crew time clock, plus tips and bonuses, ready for Gusto, QuickBooks, ADP or Paychex. By hand or automatically.

Happy customers can share it on Google or Facebook too, and private feedback comes straight to you.

Scheduling

From Waiting List to Dispatched in Seconds

PoolBossPro gives you a waiting list of everything not yet scheduled, a full dispatch board for scheduled visits, and a live map so you can build tight, efficient routes every morning.

  • Waiting list with pool counts and service counts per type
  • One-click scheduling with date picker and tech assignment
  • Drag-and-drop route ordering
  • Interactive map showing all stops with stop detail panel
  • Filter by employee, date range, or service status
  • Summary bar: total stops, revenue, pools, visits completed
  • Print dispatch sheets for drivers in the field
  • Mark visits complete, skipped, or rescheduled with one click
Today's Route — 12 Stops
123 Oak St — Smith, J.
Weekly Cleaning · 18,000 gal
Done
456 Elm Ave — Torres, M.
Filter Clean · 25,000 gal
Done
789 Pine Rd — Johnson, K.
Chemical-Only · 12,000 gal
In Progress
321 Maple Dr — Garcia, L.
Green-to-Clean · 14,000 gal
Up Next
4 Pools · 8 Services$427.00
4Weekly Cleaning
72,000 gal
2Filter Clean
50,000 gal
1Green-to-Clean
14,000 gal
1Chemical-Only
12,000 gal
Billing

Get Paid Faster. Chase Less.

Build an estimate in minutes, email it directly from the platform, and let clients accept it with a single click. The moment they accept, convert it to an invoice and collect payment — all without leaving PoolBossPro.

  • Estimate builder with your service catalog and line items
  • Email estimates via Resend with custom branded templates
  • Client-facing estimate page with Accept / Decline buttons
  • Automatic status tracking: Draft → Sent → Accepted → Invoiced
  • Invoice management with unpaid, partial, paid, and overdue filters
  • Card-on-file for quick payment collection
  • Sales tax management by jurisdiction with tax reports
  • Discount codes — percentage or fixed dollar amount
  • Full payment history with method, date, and reference tracking
Estimate #0042 — Pending Acceptance
Line Items
Weekly Cleaning (18,000 gal)$95.00
Filter Clean (18,000 gal)$75.00
Chemical Balancing$55.00
Total$225.00
✓ Accept
✕ Decline
Automated Alerts

Communicate Like a Big Company.
Run Like a Small One.

Set up automated SMS and email alerts once. PoolBossPro sends them automatically — keeping your customers informed without any extra work from you.

📅
Service Scheduled
Auto-text when a job is booked
✅
Service Completed
Notify customer when tech finishes
🔄
Rescheduled Alert
Instantly notify on date changes
⏭️
Service Skipped
Let customers know before you skip
📄
Estimate Sent
SMS when estimate hits their inbox
🔁
Estimate Follow-Ups
3 automated follow-ups if not accepted
🎉
Estimate Accepted
Celebrate (and get ready to roll)
⭐
Review Request
Auto-ask for Google reviews after service
💳
Payment Declined
Notify and follow up automatically
💬
Inbound Text Alert
Get notified when a customer texts you

Toggle SMS and Email independently for each alert type — you're in full control.

10+
Automated Alert Types
3
Estimate Follow-Up Sequences
3
Payment Follow-Up Sequences
∞
Custom SMS Templates
Your Team

Office, Field, and Mobile — All Connected

PoolBossPro isn't just for the office. Your technicians get a mobile-optimized version built for the truck. Roles control exactly what each person can see and do.

  • Role-based access: Owner, Manager, Office, Technician, Mobile
  • Mobile technicians see their jobs, mark complete, and skip
  • Office staff manages scheduling, billing, and messaging
  • Employee hour tracking and payroll-ready reports
  • Truck management — assign vehicles to services
  • Admin controls for adding, deactivating, and managing users
Team Access Levels
👑
Owner
Full access — all features, billing, users
🏢
Manager
Scheduling, clients, estimates, reports
📋
Office Staff
Billing, messaging, client management
📱
Technician (Mobile)
Today's jobs only — mark complete or skip
Water Chemistry

Water Chemistry Tracking Built Right In

Every visit logged. Every reading recorded. Every technician tracked. PoolBossPro gives you a complete water-chemistry history for every pool that you can filter, print, and share with any customer.

  • Log chlorine, pH, alkalinity, salt and stabilizer readings per visit
  • Record exactly which chemicals and how much were added
  • Filter reports by client, pool, technician, or date range
  • Summary cards: total visits, pools, gallons of water serviced, chemicals used
  • Full chemical catalog with dosing presets
  • Print-ready service reports for every customer
  • Service types (weekly cleaning, chemical-only, filter clean, etc.) tracked separately
Water Chemistry Report — This Month
142
Visits
87
Pools
1.7M
Gallons Serviced
284
lbs Chemicals Used
Chlorine & pH Balance
Logged by J. Smith · 6/14/2026
FC 3.0
Shock & Stabilizer
Logged by M. Torres · 6/14/2026
2 lbs
Who We Are

Built by an Operator. Owned by an Operator.

We're not a big corporation. We're not a venture-backed tech startup. We're a privately owned company built by someone who has been in the field since 2006.

We own and operate a pool service business. We've been in this industry since 2006 — which means when we built PoolBossPro, we didn't have to guess what operators need. We already knew. We lived it every day.

We built this software because everything else out there was built by people who have never run a pool route, never managed a waiting list of hundreds or thousands of pools, never had to chase down a payment while also trying to dispatch a full crew. They build features they think you need. We build features we know you need.

PoolBossPro is privately owned — no corporate board, no outside investors, no decisions made by people who have never balanced a pool. When you call or message us, you're talking to the owner. That's the way we like it, and that's never going to change.

★★★★★

“Before PoolBossPro I was using 3 different apps and still falling through the cracks on follow-ups. Now everything is in one place and my close rate on estimates is way up because the follow-up texts go out automatically.”

Pool Service Owner
Nashville, TN
★★★★★

“The water-chemistry tracking alone is worth it. I used to keep a spreadsheet and it was always behind. Now every reading is logged right when the visit is done and I can pull a full history for any customer in 30 seconds.”

Pool Maintenance Operator
Phoenix, AZ
★★★★★

“The route map changed how I schedule. I can look at where all my pools are, drag them into order, and cut drive time in half. My guys are doing more stops per day with less fuel.”

Pool Route Business Owner
Charlotte, NC
Built on Modern Technology

Fast. Reliable. No Delays.

PoolBossPro runs on the latest and greatest infrastructure available today. That means your texts and emails go out in seconds — not hours. No queues backing up, no alerts firing late, no wondering if your customer got the message. Everything happens in real time, the way it's supposed to.

We built on a modern stack specifically to eliminate the performance issues and outages that plague older field service platforms. Less downtime. Fewer bugs. A faster experience every time you log in.

Alert Delivery
Service Completed SMS
Sent to customer · 0.4 seconds
Delivered
Estimate Email
Sent to customer · 0.9 seconds
Delivered
Review Request SMS
Sent to customer · 0.6 seconds
Delivered
No Hours-Long Delays.
Your customers hear from you instantly — every time.
We Actually Listen

Have an Idea? We'll Build It.

Most software companies put your feature request in a queue and get back to you six months later — if ever. That's not us. When you have a suggestion or need something built for your workflow, we listen. We respond. And we build it fast.

Custom features for our clients typically ship in 1–2 weeks, not months. PoolBossPro is built by someone who runs a field service business, and we know that when you need something, you need it now — not on the next quarterly release cycle.

Our goal is simple: be the best field management software available. And the only way to get there is by building it with our clients — not just for them.

Feature Request Timeline
💬
You submit a request
Tell us what you need and why
Day 1
⚡
We start building
No committees. No approval queues.
Day 2–3
✅
Feature is live
In your account, ready to use
Week 1–2
Not months. Weeks.
Your input shapes the software you use every day.

Your Competition Is Already
Using Software Like This.

Stop running your business out of a notepad and a group text. Get organized, get paid faster, and give your customers an experience that wins referrals.

Start Your 14-Day Free Trial
No credit card required  ·  14-day free trial  ·  from $59/mo after